Wedding Photo Collection Checklist

Why Use a Photo Collection Checklist

Most couples set up their photo-sharing system the week before the wedding and forget a critical step — like testing the QR code from scanning distance or briefing the DJ. This timeline puts every task in order so nothing falls through.

2 Weeks Before

Choose photo-sharing method (QR code, upload link, or both)
Create your Guest Clicks event
Design and order QR code signs
Test QR code scanning from different distances
Decide on sign placements at the venue
Add upload link to wedding website

1 Week Before

Confirm signs are printed and ready
Brief your coordinator or day-of helper on sign placement
Send pre-wedding email or text with the upload link
Test upload from a friend's phone to verify the flow

Day Of

Set up signs at all planned locations
Brief photographer about QR signs in the background
Have coordinator verify sign visibility from guest eye level
Ask DJ or MC to mention the QR code once during reception

Week After

Download all guest photos
Review and approve submissions in moderation queue
Share the gallery link with guests via email or text
Thank contributors
Download favorites for prints or albums

Frequently Asked Questions

Do guests need to download an app?

No. Guest Clicks uses browser-based QR code uploads, so guests scan the code and upload from their phone without installing an app or creating an account.

Can I start for free?

Yes. The free plan is built for smaller events and lets you test the QR code workflow before deciding whether to upgrade for more storage.

Can I save my progress on the checklist?

Yes. The interactive checklist saves your progress in your browser. You can also copy or download the full list.

Start Your Photo Collection Plan

Create a free wedding event and get your QR code today.

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